How long to keep people's AD/Exchange accounts
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I have a pretty standard process:
- Employee is terminated.
- AD account disabled.
- AD account moved to 'Disabled Users' OU.
- AD password changed.
- Membership for all groups removed.
- Mailbox converted to shared mailbox for any mailbox needing to be actively monitored (frees up a license).
- Email forwarding setup if needed in the interim.
- Mailbox archived to PST and stored on a file server when it is no longer actively monitored.
- Mailbox disabled (automatically purged after 30 days).
- AD account removed after 30 days.
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Yes i have a process i want to follow too but cant.
3 years after people have not worked here, they still have an email and i think it is stupid AF. -
@momurda said in How long to keep people's AD/Exchange accounts:
Yes i have a process i want to follow too but cant.
3 years after people have not worked here, they still have an email and i think it is stupid AF.Indeed, it is stupid af. Easier to ask for forgiveness than to ask for permission.
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@momurda said in How long to keep people's AD/Exchange accounts:
Yes i have a process i want to follow too but cant.
3 years after people have not worked here, they still have an email and i think it is stupid AF.- Sign up all the defunct addresses for catfacts, and then forward the account to their former boss
- Protest innocence
- ?????
- Profit
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@kelly said in How long to keep people's AD/Exchange accounts:
@momurda said in How long to keep people's AD/Exchange accounts:
Yes i have a process i want to follow too but cant.
3 years after people have not worked here, they still have an email and i think it is stupid AF.- Sign up all the defunct addresses for catfacts, and then forward the account to their former boss
- Protest innocence
- ?????
- Save the Profits
FTFY
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Just had to lookup what catfacts is.
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@momurda said in How long to keep people's AD/Exchange accounts:
Just had to lookup what catfacts is.
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@kelly said in How long to keep people's AD/Exchange accounts:
@momurda said in How long to keep people's AD/Exchange accounts:
Just had to lookup what catfacts is.
This could be the best thing ever!
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As soon as the person leaves we backup account to PST and then archive it. THat's all then remove the AD account. No services should be tied to the account.
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@kelly said in How long to keep people's AD/Exchange accounts:
@momurda said in How long to keep people's AD/Exchange accounts:
Just had to lookup what catfacts is.
Someone needs to make sendcatfax.com too!
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@scottalanmiller said in How long to keep people's AD/Exchange accounts:
@kelly said in How long to keep people's AD/Exchange accounts:
@momurda said in How long to keep people's AD/Exchange accounts:
Just had to lookup what catfacts is.
Someone needs to make sendcatfax.com too!
Random, literally still faxing, cat pics to random numbers on a dialer.
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@bbigford said in How long to keep people's AD/Exchange accounts:
@scottalanmiller said in How long to keep people's AD/Exchange accounts:
@kelly said in How long to keep people's AD/Exchange accounts:
@momurda said in How long to keep people's AD/Exchange accounts:
Just had to lookup what catfacts is.
Someone needs to make sendcatfax.com too!
Random, literally still faxing, cat pics to random numbers on a dialer.
Yup, would be awesome.
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Depending on who or which department, I archive their entire O365 account (email, calendar, etc) into a PST file.
I've been doing this via:
Exchange Admin > compliance management > in-place eDiscovery & hold > Click the + button > follow the wizard.
Use IE or Edge.
You are able to download the entire account to a .PST archive it locally, to tape, or do what you want with it.
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@tim_g said in How long to keep people's AD/Exchange accounts:
Depending on who or which department, I archive their entire O365 account (email, calendar, etc) into a PST file.
I've been doing this via:
Exchange Admin > compliance management > in-place eDiscovery & hold > Click the + button > follow the wizard.
Use IE or Edge.
You are able to download the entire account to a .PST archive it locally, to tape, or do what you want with it.
Or you can convert them to a shared mailbox (Free)
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@dbeato said in How long to keep people's AD/Exchange accounts:
@tim_g said in How long to keep people's AD/Exchange accounts:
Depending on who or which department, I archive their entire O365 account (email, calendar, etc) into a PST file.
I've been doing this via:
Exchange Admin > compliance management > in-place eDiscovery & hold > Click the + button > follow the wizard.
Use IE or Edge.
You are able to download the entire account to a .PST archive it locally, to tape, or do what you want with it.
Or you can convert them to a shared mailbox (Free)
Waste of time and space and emails never stop coming in.
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@jaredbusch said in How long to keep people's AD/Exchange accounts:
@dbeato said in How long to keep people's AD/Exchange accounts:
@tim_g said in How long to keep people's AD/Exchange accounts:
Depending on who or which department, I archive their entire O365 account (email, calendar, etc) into a PST file.
I've been doing this via:
Exchange Admin > compliance management > in-place eDiscovery & hold > Click the + button > follow the wizard.
Use IE or Edge.
You are able to download the entire account to a .PST archive it locally, to tape, or do what you want with it.
Or you can convert them to a shared mailbox (Free)
Waste of time and space and emails never stop coming in.
I mean in Office 365 not on in-house Exchange, it is a flip of a button. Unless I am missing something else (This is not practical to other Exchange deployments, only to Office 365).
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@momurda said in How long to keep people's AD/Exchange accounts:
Yes i have a process i want to follow too but cant.
3 years after people have not worked here, they still have an email and i think it is stupid AF.and where is that email going? Who's looking at the old message, responding to the new?
