What Do You Use? - Send/Receive Large Files, Securely

@aaronstuder Any idea what the difference is between supported providers and other providers for owncloud? Aside from the obvious- but I don't know what supported entails.

MattSpeller

Big stick to beat users with, then network storage and VPN as appropriate.

JaredBusch

@wrx7m said in What Do You Use? - Send/Receive Large Files, Securely:

@aaronstuder Any idea what the difference is between supported providers and other providers for owncloud? Aside from the obvious- but I don't know what supported entails.

Most likely, but never stated. Agreements with ownCloud.

Grey

Maybe SendThisFile would work? I think the main problem with outside services is the lack of control on the data. While SLAs are a great thing, lots of companies are averse to using a 3rd party to handle data transmission, especially if there's sensitive material or HIPAA requirements. Part of being a secure service means controlling where the bits are stored, not just the transmission of said bytes. Unfortunately, @wrx7m, you haven't said anything about the kind of security you need and as a result, OwnCloud is a top choice for cost and control. Otherwise, you could set up a simple Linux VM with sftp and just be done with it in under an hour. Some simple cron jobs would enable the FTP directories to be migrated to an internal CIFS share for users to access easily and subsequently destroy the contents of the incoming/outgoing directory as needed. Of course, user management would come in to play. This is one of the reasons OwnCloud works so well since you can send a link to a file in an email and the customer can download the material, or send it in.

Dashrender

Prezip the contents with password protection and then transport it anyway you want.

wrx7m

As far as security, we are not a public company or one that needs to adhere to hippa etc. That being said, we don't want just anyone accessing the data so I am thinking client side encryption would be the way to go.

Jason

@Dashrender said in What Do You Use? - Send/Receive Large Files, Securely:

Prezip the contents with password protection and then transport it anyway you want.

That's not secure at all..

Andy44

Sending files securely has been hard and will continue to be for the time being. First off, good on you for trying to explain to users that email is not really meant for file transfer. There are a variety of security issues with using email for sending sensitive docs, but you obviously know that already. Here are some options:

Client-side software- arguably the most secure since the encryption occurs "pre-internet." Assuming all users are able to install the software (many companies have strict policies on what can be installed) and have the "know-how" to use the software (i.e. they are computer-literate) then this can be a great option. There are freely available tools for this exact purpose (e.g. axcrypt). The downside, is you still have to figure out how to send the files. In your situation with the 15MB limit, this may not be the best solution.

Server-side software (self-managed)- people have mentioned ownCloud. This is definitely an option, but you either have to deal with installing it yourself or running it on a provider. Assuming you don't want to set it up yourself (you may not have the time, trust that you'll set it up correctly/securely, etc.), you are then relying on a third party to host it for you. In my opinion, at this point you are no better off (security-wise) than using a service that does it all for you (which leads me to the next option...).

Secure file service- there are a ton of providers in this area. Generally, how they work is your users upload a file, the provider stores it, and provides a URL for file download. Not all providers are equal- make sure they encrypt the files on their servers and not only during upload/download with HTTPS, also password protection is likely a feature you'll want, otherwise anyone with the link can download the file(s). I Googled "send files securely" and the first result looks like a good option, https://www.sendfilessecurely.com.

Best of luck!

scottalanmiller

@wrx7m said in What Do You Use? - Send/Receive Large Files, Securely:

I don't think it is even out yet.

Couple weeks. You can use ownCloud 9 in the meantime, though.